FAQ
Answers for the professionals who value precision.
The ledger, the six modules, how clients are kept separate, roles, export, and how to get started — answered plainly.
It’s the books. Ledgaflow is a real double-entry general ledger with a full chart of accounts. Payables, receivables, banking and payroll don’t sync to the ledger — they are entries in it, posted automatically and idempotently the moment they happen. Every figure you report traces back to a posted entry.
Six things, all on one ledger per client: Payables (bills read for you and taxed per bill), Receivables (invoices with output VAT and a clearance reference at issue), Banking (import and reconcile statements against posted entries), Payroll (monthly runs posted as one balanced journal), Books (the general ledger itself, with periods, close and live statements), and Review (a monthly business review per client). They aren’t six integrations stitched together — they’re facets of one set of books.
Yes. Export clean, reconciled files to QuickBooks, Zoho Books, Sage or Excel whenever you want — or stop exporting and stay in Ledgaflow as the books, because it already is a real general ledger. Idempotent posting, period close and reopen, reversible journals and a full audit trail keep everything portable and auditable.
Each client gets their own isolated ledger and history. You run them all from one login and move between them from a single console, but no client’s data crosses into another’s. A firm-wide view tells you, across all clients at a glance, what’s outstanding, awaiting approval, unreconciled or due.
Roles are built in. Admins have full control over clients, team, rules and exports; Processors prepare the work — capturing bills, raising invoices and running the books; Approvers review and sign off. Approval routing by amount means large items always get a second pair of eyes, and every action is captured in an append-only audit trail.
It’s framed as generic compliance features that many jurisdictions need, with configurable, dated rates — not one country’s rules. VAT recovery eligibility and withholding tax are computed per bill as bills arrive; output VAT is applied as invoices are issued; payroll computes income tax, pension and statutory deductions on annualized bands; and VAT and withholding schedules read live from the ledger.
Forward or upload a vendor bill and Ledgaflow reads it for you — vendor, amount, dates, invoice number and line items are captured, not retyped. Your team reviews and signs off, so a human stays in control of every posting, and duplicate detection flags anything that looks like it has come in twice.
It’s built into invoicing on both sides, kept authority-agnostic. On the sell side, a clearance reference and QR are stamped at the moment you issue. On the buy side, acceptance and validation gate input-VAT recovery, so you only claim what’s been accepted.
Book a demo and we’ll show it run on a real book of clients — see your own bill or invoice land, get read, get taxed correctly, and post to the ledger in front of you. Setup is per client: add a client, point bills at it, import a bank statement, and the ledger starts building from the first posted entry.
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Book a demo and ask us directly — we'll run it on a real book of clients.